Microsoft Word allows you to create a mail merge using a step-by-step wizard. Do not close the document while you merge in the section below.At the top of the letter will be the name of the person, and below his city. We’ve created the following simple email to send to our recipients. You can use whatever colors, formatting, font styles, and other elements you like.Write the letter you want to send to recipients. Click Home in the left sidebar and select Blank Document in the right sidebar.Launch Microsoft Word from the Start menu on your computer.You will add this later when you run the mail merge in Microsoft Word Some examples include writing a greeting line, asking how are you, sharing thoughts, etc.ĭo not fill in the fields where you want to place information about the recipients. This letter should contain information common to all recipients. You will need to write a sample letter that you want to send to each of the recipients. You can close Microsoft Excel on your computer.This will make it easier to find your table when using it in Microsoft Word Go to your desktop, enter a name for your Excel spreadsheet, and click the Save button to save the spreadsheet to your desktop.Click the File menu at the top, select Save in the left sidebar and click the Browse button.For each of these people, we will create a custom mail merge letter in Microsoft Word In the following example, we have created a table with some data for four people.If you are going to enter someone’s name, use the name as the title on the first line, and so on. Be sure to use the first line for your data headers. Begin entering information for your mail merge recipients.Click the Home tab in the left sidebar and select Blank Book in the right sidebar.Use the Start menu search to find and open Microsoft Excel.Then you can extract this Excel data into a mail merge letter in Microsoft Word The easiest way to do this is to create a Microsoft Excel spreadsheet and add all recipient data to it. You will need to collect the list of recipients and their data into a single data source. Thus, in your regular letter to John, his name and city will be mentioned, and in the same letter to Mike, Mike’s name and his city will be indicated.Ĭreate the recipient list in an Excel spreadsheet You can prepare your document however you want and add placeholders for the various data fields that you want to dynamically populate from the data source.įor example, you can prepare one letter for all your friends asking how they are doing, but with the ability to dynamically change the names and cities in the letter. Mail Merge in Microsoft Word allows you to send personalized letters and emails without having to customize each letter.

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